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How to invite students to join Community?
How to invite students to join Community?
Sean O'Dea avatar
Written by Sean O'Dea
Updated this week

There are three ways to invite students to join your Community, adding them individually via specific email addresses and sending automated private invites, adding them individually via specific email addresses and sending your own email invites, or sharing a unique link to invite a wider group at once.

For instructions on how to utilize these methods, please follow the steps below:

  1. Log into your University Dashboard and select Community from the navigation bar on the left-hand side.

  2. Click on the Community you'd like to add students to.

Option One: Inviting specific email addresses and sending automated private invites

  1. Under your Users tab, scroll to Private invite.

  2. Copy and paste the emails of students you'd like to invite to your Community into the Enter Email Addresses section. Either separate each email address with a space, or paste a column from a spreadsheet or .csv file (you can paste up to 5000 at a time!)

  3. Select I want Unibuddy to send the invite. This automated invite will have your branding, and has our highest student sign-up rate.

  4. After you click Grant access & invite users, your students will automatically be invited and given access to your Community. Only the email addresses you have entered will be able to access.

  5. Your students will receive an email invitation with your logo and branding which looks like this:

  6. They will automatically be entered into an email nurture campaign which will send them periodic reminders (2 days later, 4 days later, and 8 days later) if they have note yet joined. As they join your Community, they will no longer be sent reminders.

Option Two: Inviting specific email addresses and sending your own email invites

  1. Under your Users tab, scroll to Private invite.

  2. Copy and paste the emails of students you'd like to invite to your Community into the Enter Email Addresses section. Either separate each email address with a space, or paste a column from a spreadsheet or .csv file (you can paste up to 5000 at a time!)

  3. Select I'll send my own invite.

  4. After clicking Grant access & invite users, you will be prompted to copy your student email addresses to add to your invite (if these aren't already pre-loaded into your CRM), and to copy your Community link in order to embed this into your own email invite.

๐Ÿ’ก If you send your own email invites, students will not be entered into our invite reminder nurture campaign

To help you make your email invites useful to your students, you can include the following links to access your Community:

Option three: Using the unique shareable invite link

  1. Under your Users tab, click on the Shareable invite option at the top

  2. You can choose to Share via URL, in which case you can copy your unique shareable link and embed this into offer holder letters, accepted student comms, your offer holder page/portal on your website, or any other touch points with accepted students.

  3. Alternatively, you can Share via QR code, and download your unique QR code to add to comms, marketing collateral, webinar slides, or open day/event posters and flyers.

The shareable link is particularly useful if you'd like to;

  • Send an invite to a large number of users at once

  • Share the link on social media or other channels

  • Embed a link into your webpage or offer holder portal

  • Use a QR code for flyers, posters at open days and events, webinar slides, or offer holder comms

Once those invite emails have been sent, what will those Students see?

  1. Students will receive the following email in their inboxes (with your logo and branding, and your institution and Community name):

2. After arriving in Community, the Students can sign up or log in if they already have an existing Unibuddy account.

PLEASE NOTE: The students must use the email address you invited to access Community, if you have used the 'Enter email addresses' invite method.

They will be asked to verify their account with a code sent to them, keeping your Community safe and secure.

Once signed up, they'll be shown the Community you've invited them to.

They will be taken to the Explore tab, where they will see the entire list of Groups you've created, as well as a prompt to complete their profile, so they can match with other students.

Upon making their selection, the Students can then start chatting to those within the Group.

They can also visit your Updates tab, where they will see announcements, reminders, and useful info posted by you as an admin, and your ambassadors, if applicable.

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