How to create a Webinar event?

Creating a live event to engage your student community!

Sean O'Dea avatar
Written by Sean O'Dea
Updated over a week ago

For video instructions on how to create a Unibuddy Webinar event, see below:

For step-by-step instructions on how to create a Unibuddy Webinar, see the steps below:

  1. Log into your University Dashboard.

  2. Select the Events option on the navigation menu on the left-hand side.

  3. Select the Webinar Experience option.

  4. Select the Create Live Event button in the top right section of the page.

Creating a live event is broken down into three distinct sections, as shown below. You’ll want to complete three of these sections to make the most out of your live events.

Basic Information

  1. Select the Basic Information tab.

  2. Enter the information for each field as shown below.

  3. Select the Save button.

Clicking Save will add your event to the Upcoming Events list, where you can make additional edits later.

Name: This is the name of your live event, it should be clear and concise.

Description: A short introduction to your live event and what students should expect to see while attending.

Event Start/End (Date & Time): The Start date and time cannot be set in the past. An error message will appear for this.

PLEASE NOTE: Please ensure the Start/End date is finalized before marketing the event where Students could possibly register for it. This is because if the Start/End date or time is updated after students have already registered, you will then need to reach out and provide those students with an updated event link. Additionally, Unibuddy does not send reminder emails for live events.

Live Feeds

Live feeds are channels that can exist in your live event to allow participants to chat with fellow prospective students, Admins, and Student & Staff Ambassadors that you designate to be a part of those live feeds.

  1. Once you have completed the Basic Information section, select the Live Feeds tab at the top of the page.

  2. Select Add Live Feed and fill in the information, as per below.

  3. Assign access to the Student & Staff Ambassadors of your choosing.

Name: We advise keeping the live feed names short and descriptive. For example, you could have live feeds centered around different courses your institution may offer or topics such as Accommodation, Student Life, or Financial Aid.

Description: Describe the topic for the live feed, and add any links to additional resources that might be useful.

PLEASE NOTE: At the moment, live feeds cannot be deleted but can be edited/renamed if needed.

Providing Access to Live Feed

See the steps below on how to assign Student & Staff Ambassadors to a live feed:

  1. Search for a Student Ambassador in the Ambassadors section or a Staff Ambassador in the Staff section.

  2. Select the Ambassador's name, which will add them to the live feed. You will see a list of permitted Ambassadors located on the right side.

  3. If you’ve added an Ambassador by accident, simply find their name in the right-hand column and select their name again to remove them.

  4. Select Save Live Feed once all additions have been made.

Once you have saved the feed, you’ll be returned to the list view where you can edit existing feeds or add new ones.

You can create up to 25 live feeds for each live event.

We also recommend that your Student or Staff Ambassadors write a short welcome message in each live feed when the event starts.

PLEASE NOTE: It’s not currently possible to remove Ambassadors from live events once the event has begun.

Live Streaming

We have a separate article specifically for running live events with video streaming, check it out here.

Direct Messaging (optional)

You can add Student & Staf Ambassadors in this tab, as described in the Providing Access to Live Feed section above, to make them available for direct messaging. These Ambassadors will be available for one-to-one chats with prospective students.

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